As you know, a lot of time can be waisted here, mainly because of the time needed to inspect the home and speak to “potential” sellers.
When you consider the number listings that are turned down because the Seller is priced to high or because they are agent shopping, with commission being the driving motivation. This is an area where time management is needed.
I have found that one of the best ways to cut down on these time waiters is to advertise Over The Net or Over The Phone Evaluations. This simple strategy enables you to do much of your pre qualifying over the phone and in many cases eliminate the appointments that are not going to have a desirable result.
If you know what has happened to market values in your area over the years, there is an extensive amount of information available that will enable you to price the property well before you have to set or confirm an appointment.
Simply put, if the potential listing is going to be way overpriced, your next step is to implement a good script that enables you tell the prospective client that they will not be able to sell at this time.
To cut down on time spent at your listing appointment I recommend that all your listing information be filled out in advance by one of your team members. Not only will you save time you will cut down on your paperwork mistakes.
Another time saver that I have implemented happens at the listing table. We are required to have a property statement of disclosure, this form consists of a lengthy list of questions concerning the property. Get in the habit of having a postmarked envelope pre stamped and leave this with them to complete and mail in to the office.
After the listing or offer has been processed, have all amendments and waivers done by mail, fax or when possible have the Seller come into your office. If your Seller scan not make it to the office or does not have access to a fax, use the postal service and be sure to include a self addressed envelope, again these tasks can be arranged and completed by one of your team.
This still leaves photographing and putting on the lock box on the property. If you have a team and work with buyer agents then you can double task here. Your Sellers will want to see that someone on your team inspects the property. In the past I have had some difficulty getting my buyer agents to view my listings, so I implemented a policy where my buyer agents have to take pictures and put the lock box on giving me a triple benefit when you consider that I do not have to do this task or pay someone to do it for me.
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